New way of reporting employees posted to the Czech Republic
The Ministry of Labour and Social Affairs has introduced new rules for the notification of the posting of workers in the Czech Republic within the framework of the transnational provision of services. The rules are effective from 1 July 2024 and apply to all employers who plan to post their employees to the Czech Republic after that date. The new notification system brings several significant changes that will affect the related administrative processes.
Changes to the notification of postings
From 1 July 2024, all notifications of the commencement of a posting of workers must be made exclusively through a new registration portal launched on 1 July 2024 and managed by the State Labour Inspection Office. New posting notifications made by other means will not be considered valid and will be disregarded.
Since 1 July 2024, the original online form for the commencement or termination of postings as well as the PDF form for the notification of the commencement of a posting are no longer available on the MLSA portal.
Changes to postings notified by 30 June 2024
Since 1 July 2024, specific rules for posting terminations, extensions or changes apply also to postings that the Labour Office was notified of on or prior to 30 June 2024. Such submissions can now be made in two ways:
- New procedure – using the registration portal; however, this also requires a (retrospective) notification of the commencement of the posting and then the notification of the change or termination.
- Transitional procedure – in writing in PDF format, by sending the completed old form to the relevant branch of the Labour Office of the Czech Republic, as before. This method will be available only until 31 December 2024.
Employment documentation required
From 1 July 2024, when notifying the posting of their workers, employers must also provide a copy of documents proving the existence of the employment relationship. This documentation must be submitted in Czech or Slovak, or a translation into Czech must be provided by the employer. The employer is then responsible for the accuracy of the translation. Copies of the employment documentation shall be uploaded when registering the posting via the new portal, and any documents must be sent as part of one submission (i.e., sending them separately is inadmissible).
The above changes are part of the state administration’s aim to digitise its processes and are intended to simplify and streamline the notification of worker postings and to ensure that all relevant data are centrally recorded and easily accessible to the relevant authorities. Employers should pay attention to these new rules to avoid possible sanctions for non-compliance with the notification obligation.
Finally, please note that these changes only apply to postings in the context of the transnational provision of services by an employer established in the EU. Other postings, e.g., from outside the EU, are not subject to these changes and still need to be reported to the Labour Office of the Czech Republic.